Ottawa Valley 
Quilters Guild

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General information for Workshops

Registering for a Workshop:

When a workshop is full, we will maintain a waiting list. If there are no spaces left, please click the Join waitlist button to be added to the waiting list.

There are three ways to register:

  1. online
  2. by email: send your name, phone number, and requested workshops to the Workshops Coordinator
  3. at the Workshops table at a monthly Guild meeting

Payment is due within one week of registration. If your workshop has not been paid for within one week of registration and the workshop is full, your space will be given to the first person on the waiting list. Note that the decision to proceed with or cancel a workshop is dependent on the number of paid registrants reaching the minimum number. Instructors need to be informed of this decision 4-5 weeks ahead of the date of the course. The minimum number of spaces required and the maximum number of spaces available for a workshop can be seen in the workshop description.

Workshops are available to non-members, at the non-member rate. 

Members of other quilting guilds in the Ottawa area are eligible for the member rate, but it must be approved by the Workshops Coordinator, usually by showing your membership card. If registering online, select the non-member rate, then contact the Workshops Coordinator to have the invoice adjusted.

Kit / supply fees are payable in cash on the day of class, directly to the instructor. Please do not include them in your payment.

Workshop venues can vary and are listed separately for each workshop. Times can also vary, please check them carefully on the workshops webpage or on your supply list.

Paying for your Workshop:

The payment for a workshop must be made when signing up, otherwise it is not considered a registration. 

There are three ways to pay for your workshop(s):

  • online via PayPal
  • by mail (cheque only)
  • at the next Guild meeting (cheque preferred but cash accepted) as long as payment is received no later than 5 weeks before the workshop

If mailing your payment, send it to this address. Please do not mail cheques to the OVQG P.O. Box address.

If paying by cheque, make it payable to Ottawa Valley Quilters Guild or OVQG and write the workshop name on the front of the cheque; if you have an invoice, please write the invoice number on the front of the cheque as well. Mail your cheque right after registering unless the next Guild meeting is less than a week away.

Workshop Cancellation:

Workshops will be cancelled if there is insufficient fully paid registration 30 days before the workshop date. Occasionally, the instructor may be unable to present the workshop and the workshop will be cancelled.

In either case, participants will be notified by phone or email, and issued a refund. Refunds can be picked up at the next guild meeting or mailed to you upon request.

OVQG Refund Policy:

OVQG policy is no refunds for workshop fees, unless a class has been cancelled by OVQG or the instructor. In exceptional circumstances, such as a death in the family or a serious illness requiring a medical note or hospital visit, the workshops coordinator has the discretion to issue a refund.

    Supply Lists:

    There are three ways to get the supply list for your workshop:

    1. online, by clicking the link in the workshop description
    2. in your workshop confirmation email, by clicking the link in the workshop description
    3. at a monthly Guild meeting, on the registration clipboard, behind the signup list

    Supply lists contain reminders on workshop date, supply / kit fees if applicable, times, venue, instructor's contact information, supplies to bring, and any preparation required before arrival at class. 

    Please read your supply list carefully to ensure you are fully prepared for your class.

    Go to the complete list of workshops
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